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Better reporting with Quote & Print software

Monday, 03 April 2006
By Print 21 Online Article

Alan Alexander, of Calprint Systems, the Queensland distributor for Quote & Print, compares report generation in Q&P with that of other systems, both within and outside the printing industry. Here’s his report.

On becoming a part of the distributor network of Quote & Print six years ago, my role as a software dealer changed dramatically. Previously, a major part of my service for clients was customization and the writing of extra reports. This was expensive and allowed the client little budget for anything else. Since becoming a Quote & Print distributor this type of service is now a rarity.

This is because the reporting in Quote & Print is much better than anything available in other management information systems that I have dealt with.

  • All main modules have standard reports that cater for the needs of most users
  • There are a variety of filters, formats, selections, sort orders for most reports
  • All reports are available on screen or can be printed
  • User definable reports are available and it isn’t necessary to be an IT professional to write them
  • An increasing number of reports have an extract to file option that allows for importing into other programs such as Excel
  • More options and reports are added as development of Quote & Print continues and these can be available to all users
  • The effect of this is that managers can use their time more efficiently. Instead of wasting time or expense in actually producing the reports, they can analyze the reports in a timely manner. Relevant reports are available for all levels of management and not just the general manager who may be only interested in looking at the whole picture. An example of this is the range of reports and options the production manager has available for job tracking and scheduling, or the warehouse manager has for tracking stock and dispatched items.

    Reporting for companies of all sizes.

    It should be realized that reporting is not just for larger companies. For example, all users have the base module of quotes/jobs, so the standard job analysis report is available to all users. In summary, it shows the percentage of quotes that become jobs and can be sorted by customer, rep or job/quote percentage. This can quickly identify the most profitable customers but more importantly it can identify which customers are not producing work. Action can then be taken to improve the amount of business that comes from unproductive customers. This type of information would be useful for all Quote & Print users.

    Based on my experience I have found there are two advantages to this changed role of the distributor. Apart from delivering a more cost effective MIS system to the user; the distributor is no longer occupied by writing report programs and this allows more time to concentrate on other activities.

    There can be more emphasis on improved implementation, functionality and training and attention can be paid to the changing requirements of the client. The distributor may advise on certain aspects of installation that can maximize the value of the information that is produced in the reports.

    This article was brought to you by Quote & Print

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