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Quote & Print helpful hints – protect your IT investment

Thursday, 05 October 2006
By Print21

1. Backup, Backup, Backup

Make sure you have a complete backup of your file server done on a regular basis. If your file server is off the air, your office will grind to a halt. Backup all your business data, eg Quote & Print, every day. Backup this data onto a standard Windows media, eg ZIP disk, CD or USB drive. Have a separate disk/CD for each day of the week (or fortnight). Make sure that more than one copy is kept off site. Verify that the data that you are backing up can be read on another computer. Keep a log of all backups and record when the backup was done, who did it and whether it was successful or not.

2. Network Security

A firewall with intrusion detection capabilities is a must for any network. Installing a firewall will stop unauthorised access to your network from intruders.

3. Anti-Virus and Anti-Spyware

To keep your network and data safe, installation of software is a necessity. Most applications today combine both Anti-Virus and Anti-Spyware, which will check for and remove viruses, worms, trojans or spyware on your computers. Make sure that your software is up to date with the latest definitions!

4. Up to Date Software

Keeping your operating system up to date will help minimise security threats, improve stability and provide you with the latest features available.

5. Emails and SPAM

By far the biggest annoyance to anyone who uses a computer is SPAM. While there is no 100% complete solution that will stop SPAM, there are ways of preventing a large amount of it. Depending on your own network setup, software can be installed on your computers to filter emails, or even installed on the mail server to provide network wide SPAM filtering.

6. Tune Up

Just like a car, a computer needs to be looked after. Unlike a car, most of it can be done by you! Performing regular maintenance such as deleting old emails (and that actually means deleting them from “Deleted Items”), cleaning out the “Temp” folder and deleting “Temporary Internet Files” will go a long way to ensuring your computer runs more efficiently.

7. Network Efficiency

At a minimum, most networks today should be utilising 100Mbit Ethernet Switches. For large data transfers, such as those found in Pre-Press departments, 1Gbit Switches are highly recommended to increase productivity.

8. Audit

Have a network professional regularly audit your network. If you have no full time IT staff then contract the task out. This is too important to leave to an untrained member of your staff.

This information has been supplied by Mark Komadina from NTSG, IT guru, who supports many Q&P sites in the Sydney metropolitan area, gives his top eight tips on how to keep your network running at its peak.
Mark can be contacted on (02) 9609 4900 or by email at
mark@ntsg.com.au

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